Steps For DBT

Steps to be followed by Departments for Direct Benefits Transfer (DBT) under different schemes

1. Preparation of Beneficiary List:

Department has to prepare the beneficiary list who are eligible to get the benefit under the scheme in the near future depending upon the frequency of transferring benefit. It would be appropriate that in case the benefit is based on as and when basis and not on a fixed frequency, the list for next one month is prepared. The list may be preferably prepared in excel format. Printouts may be taken as per the requirement.

The list must have the following columns:

• Name
• Father/ Husband Name
• Gender
• Date of Birth (if available)
• Mobile number (if available)
• Complete Address as per record

2. Collection of Aadhaar number and Bank Accounts:

Following additional columns should be created in the excel sheet:

• Aadhaar Number
• Enrollment ID
• Bank Account Number
• Bank Name and Branch or IFSC Code

The final format of the equal file is at ‘Format-I’.

Following are the guidelines for collecting and filling up the above information:

A. Aadhaar Number:

• In case beneficiary has received the Aadhaar card then collect his/ her 12 digit Aadhaar Number and enter in the Aadhaar column.
• In case beneficiary has not received his/ her Aadhaar card then collect his/ her 28 digit Enrollment ID with date time and enter in the Enrollment ID column.
• In case beneficiary has not enrolled for Aadhaar then mentioned “Not Enrolled” or “999” against the Aadhaar number and leave Enrolment ID column blank.

B. Bank Details:

• Collect Beneficiary’s bank account number with bank name and branch or IFSC Code and enter in the appropriate columns of the excel sheet.
  ii In case beneficiary has a joint account the same may also be used for transfer of benefits.
  iii. In case beneficiary does not have any bank account then enter “No Bank Account” or “999” in the Bank Account Column.
• In case beneficiary has not received his/ her Aadhaar card then collect his/ her 28 digit Enrollment ID with date time and enter in the Enrollment ID column.

3. Verification of Data and Aadhaar Linking:

After collecting and entering the required information in the excel sheet Department needs to forward this information to IT Department at anil.semwal@hp.gov.in with a copy at uidaisrp@gmail.com and a.u.singh@accenture.com .Even if the information is partially available, the same may be sent, so that further process is carried out in parallel. IT Department will validate the Aadhaar numbers and find Aadhaar numbers for provided enrollment ids in the excel file and send the processed to the concern district LDM (Lead District Manager) for Aadhaar linking and final copy will be sent back to the department for their record and further processing.

Note:

The above process is required to be done even if the actual benefit is not required to be transferred immediately. The actual transfer of benefit would happen subsequently as per the procedure detailed below.

4. Transfer of Benefits:

Once the preparatory work of Aadhaar linking has been done as per above procedure, for transferring of the benefit to the beneficiary, Department needs to write a Debit Authority letter to the Sponsor Bank as per format at Annexure-‘A’ for debiting the benefit amount to the beneficiaries and send a payment advice in Format-‘II’ to IT Department in the soft form along with a scanned copy of Debit Authority. After receiving the file from the concerned Department, IT Department will generate DBT (Direct Benefit Transfer) Header file and DBT Individual file which will be presented to the NPCI (National Payment Corporation of India.) through the sponsor bank of the concern Department. If the Aadhaar linking is done properly, the benefit would be transferred in the beneficiary bank account on next business day. Department would receive a MIS report from the sponsor bank regarding DBT carried out. Note: There will be a single sponsor bank for each scheme for effective and centralized monitoring of the system. In case, the field level functionaries have deposited funds in a different bank other than sponsor bank, the field level functionary will generate a debit authority for transfer of total benefit amount from his local bank account to sponsor bank account. The authority at the higher level will then generate a separate debit authority to the sponsor bank for DBT. For example, in case of JSY, since the sponsor bank is PNB, the BMO will generate a debit authority to transfer the benefit amount to CMO’s account in PNB. CMO will further generate the debit authority to PNB for DBT as per format at Annexure-‘A’.